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File Layout
Data should be transmitted as an ASCII text file. Required fields are bolded.
| Field Name | Start Position |
Length | Comments |
| Employee First Name | 1 | 16 | |
| Employee Middle Initial | 17 | 1 | |
| Employee Last Name | 18 | 25 | |
| Employee Address Line 1 | 43 | 35 | |
| Employee Address Line 2 | 78 | 35 | |
| Employee City | 113 | 20 | |
| Employee State | 133 | 2 | Valid 2 letter state abbreviation |
| Employee Zip | 135 | 5 | |
| Employee Zip+4 | 140 | 4 | |
| Employee Social Security Number | 144 | 9 | No dashes. |
| Employer Name | 153 | 40 | |
| Employer Address Line 1 | 193 | 35 | |
| Employer Address Line 2 | 228 | 35 | |
| Employer City | 263 | 20 | |
| Employer State | 283 | 2 | Valid 2 letter state abbreviation |
| Employer Zip | 285 | 5 | |
| Employer Zip+4 | 290 | 4 | |
| Employer FEIN | 294 | 9 | |
| Employer Payroll Address Line 1 | 303 | 35 | Address where employee's check is processed. |
| Employer Payroll Address Line 2 | 338 | 35 | |
| Employer Payroll City | 373 | 20 | |
| Employer Payroll State | 393 | 2 | Valid 2 letter state abbreviation |
| Employer Payroll Zip Code | 395 | 5 | |
| Employee Hire Date | 400 | 8 | Format CCYYMMDD |
| Left Employment During Period | 408 | 1 | Y = Yes, N = No |
| Employee Birth Date | 409 | 8 | Format CCYYMMDD |
| Employee Gender | 417 | 1 | M = Male, F = Female |
| Employee Work State | 418 | 2 | Valid 2 letter state abbreviation |
| Earned Income Tax Credit Indicator | 420 | 1 | Y = Yes, N = No |
| Medical Insurance Available | 421 | 1 | Y = Yes, N = No |
| Location Information | 422 | 29 | Information identifying where employee actually works (e.g. Outlet or Store number) |
